FamilySource Center, Pacoima
Provides a variety of administrative and skilled clerical support to managers and staff at the Pacoima office; and ensures the office runs smoothly and efficiently.
Assists with office receptionist duties; answers telephone calls, greets visitors, screens and returns calls as directed with requested information; assists callers and walk ins with proper referrals; assists members of management with the implementation of systems to run a smooth office environment.
Prepares and types a variety of routine correspondence and reports including standardized forms, letters, minutes, spreadsheets, flyers and reports using a desktop computer and MicroSoft Software; performs routine clerical duties such as copying, sorting, faxing, mailing, and filing documents; maintains inventory of office supplies and orders and distributes supplies as needed.
Runs client’s names through the FSC data system ISIS to confirm client’s enrollment status in the Family Source Center program. Maintains and updates program spreadsheet and report number of monthly flow of participants; performs data entry tasks by updated FSC program services for individual clients on a routine basis; and attends and participates in staff meetings and required trainings
High school diploma or GED, AA or certificate of completion in a secretarial field preferred; minimum 1-2 years of work experience in closely related position; working knowledge of standard office practices and equipment; office organization skills to ensure smooth running of office; detail oriented; type 40-45 wpm; accurate, basic math skills to calculate and maintain routine numerical assignment; proficient using desktop computer and word processing and/or data entry, Excel, desk top publishing; effective oral and written communication skills; bilingual/Spanish required; must have automobile, auto liability insurance and driver’s license for occasional driving on the job (mileage to be reimbursed).
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